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COVID-19 (Coronavirus) – Help Spread the Facts

The impact of the Coronavirus disease, COVID-19, is being felt all over the world.  With lots of information being rolled out, it is important to receive and share accurate information, so that you can take the necessary steps to keep yourself and those around you safe.  As a result, we here at OutSec think it important to share the following information:

Stop the spread of COVID-19 (Coronavirus) with these handy tips:

Follow these tips from the World Health Organisation to keep yourself safe and help contain the spread of the virus.

1. Wash your hands with soap and water for 20 seconds.
2. Avoid touching your face, eyes, mouth, and nose.
3. Avoid contact with people who are vulnerable. And if you can’t, wear a mask.
4. Cover your cough with the bend of your elbow.
5. Remember the COVID-19 (Coronavirus) can reach 2 ft so ensure you socially distance.
6. Disinfect surfaces you regularly use.
7. If you feel unwell, stay at home and call your healthcare provider.
8. Only share information from trusted sources.

We are better when we work together!

For more information on COVID- 19 (Coronavirus) visit the WHO’s website:

At OutSec the health, well-being and safety of our staff, typists and clients is paramount during this awful time.

We are fortunate enough to be able to minimise the risks from Coronavirus (COVID-19) as all our staff and typists work from home.  We are confident that our policy and guidelines ensures that we are able to maintain our services to you all whilst following all Government guidance and ensuring the safety and well-being of our staff and typists.

If you have any queries or would like any further information please contact your Senior Account Manager whose details can be found on the relevant “Sectors” pages of our website.

And last but most importantly, our thoughts are with each and every one of you and your families and friends to keep healthy and safe.

Detail on OutSec

OutSec is the UK’s leading online medical transcription company.   It’s business has grown substantially since 2002 and it is renowned in industry. UK based it provides highly trained sector-specific typists.  Retrain your mind – think ‘outsource’!

OutSec are both ISO 27001 and Cyber Essentials certified.  Recommended reading:

The Importance of ISO27001 Certification.
The Importance of Cyber Security Accreditation.

Information, data security and confidentiality is vital in today’s tech-centric industry.  Because of this, if you are agreeing a contract that deals with sensitive data, demand ISO 27001 and Cyber Essentials compliance.  They are more than logos!  Moreover, these standards set the bar extremely high.  Because of this every company is reviewed annually. They also provide assurances that OutSec are indeed GDPR compliant.

OutSec provides secure outsourced transcription services to the medical, legal, property and surveying, media and interviews, inventories, financial, commercial, HR, recruitment and Executive Search sectors.

The Reasons to Outsource:

According to the Outsourcing Institute’s Outsourcing Index 2000, there are many reasons why companies outsource. Here are some of the top reasons:

  1. Improve company focus. It is neither practical, nor possible to be a jack of all trades. Outsourcing lets you focus on your core competencies while another company focuses on theirs.
  2. Gain access to exceptional capabilities. Your return on investment is so much greater when you outsource to a firm that specialises in the areas you need. Instead of just the knowledge of one person, you benefit from the collective experience of a team.
  3. Reduce and control operating costs. When you outsource, you eliminate the costs associated with hiring an employee, such as recruitment costs, paid holiday and illness leave, office space and commuter hard and software.

With the current COVID- 19 (Coronavirus) pandemic OutSec are delighted to help clients and potential new clients to continue Business as Usual.  Please call in on 01366 348088 or set up an account today.

The Optimisation Process Results:

Avoids Costly Temporary Staff. Working as a team means that on occasion roles overlap.  Someone is away ill.  A team member takes up the slack.  This means their work gets put on the back-burner [so ironically this can be as expensive as employing a temp!].  But what if you could have an outsource partner who could step in and provide the service as and when a situation like this arises?  An obvious example is typing.  PAs and EAs often still type, the cost of which is substantial.


A secretary on say £30,000, working out of a large UK city such as Manchester, Birmingham or London, in effect may be costing anything between £54,000-£69,000.  Broken down their cost per hour may be between £41 to £56 an hour.  However if they say spend 30% of their time typing the maths speak for themselves since an outsourced typing provider will cost approximately £18 an hour, can be used as and when required and is entirely flexible to client needs.

Looking at it in another way: A Grade A Solicitor (at £409 per hour) who spends two hours typing their own documents/emails could lose their firm up to £497 in chargeable time (as opposed to dictating and using an outsourced provider)? A Grade D lawyer (at £138 per hour) could lose their firm up to £136.

In both of the above examples it makes no sense for typing to cost that much.  Why not do the maths?

The True Cost of an Employee

OutSec Services Ltd, in association with Stanbridge Associates, a leading UK accountancy firm, have worked together to provide a useful took in the form of a Cost Calculator.  Spend three minutes and see for yourself the cost of your typing.  It will change your mindset – I guarantee it!

Make Capital Funds Available. By outsourcing non-core business functions, you reduce costs.  Then spend the capital on items directly related to your product or your customers.  A no-brainer; savings provide more resources to be employed for better use.  Minimising internal staff who concentrate on core business optimisation means funds can be spent on R&D, product manufacture, advertising and marketing; all key elements to successful company growth.  In addition space can be provided for additional fee-earner activities.

Frees Internal Resources for Other Purposes

Reduce Risk. Keeping up with technology required to run your business is expensive and time consuming. Because professional outsourced providers work with multiple clients and need to keep up on industry best practices, they typically know what works and what does not. This kind of knowledge is invaluable and far more efficient than paying for internal staff to work on this.

Ask yourself:

What percentage of time do you want your in-house staff to undergo continuous professional development?  To any accountant the answer would be ‘as little as possible’.

The true answer is that by outsourcing to experts who work day-in and day-out with multiple clients whilst also having their own R&D departments, THEY will provide you with a thorough understanding of the current developments in the market.  Pooled knowledge is cheaper and of more value; again obvious.

Outsourcing is about using knowledge in the most efficient way whilst also offering cost savings!  Why aren’t you doing more of it?!


Clients Include:

Here are just a few of our valued clients:

Translate Media University of Salford Strutt & Parker Allied Surveyors & Valuers Carter Jonas Yorkshire Surveyors Bidwells Innes Associates Gregorys Tesson Consulting Beechlands Accountancy Services Consil Surveying Birley Steels Lightfoot Arnolds Keys Croyland Building Surveyors Ward Howard Chartered Surveyors BP2 Property Feather Smailes Scales Devonshire Partnership Rettie & Co Wright Consulting