From Physical Mail to Digital: A Revolutionised Post Room
OutSec, the UK’s online leading transcription company, looks at an innovating way that one firm, Post Partner, is revolutionising the post room and making physical documents digital.
As many of us in an office environment globally transitioned to working from home, receiving physical documents meant that staff still had to go into offices. This was to collect the mail, sort it and then distribute which proved difficult. However, Tom Bailey and his team at Post Partner were on hand to help offices, navigate a new and innovative way of working. It is one we are sure, will therefore be the way forward in the future. Especially, when more offices transition to being ‘paperless’, or indeed ‘officeless’.
Like the rest of the world, the Covid-19 pandemic has changed things for Post Partner too. They have seen a distinct shift towards an entirely outsourced, and SRA compliant, service. There is no great surprise here, given it allows firms to keep the information flowing, without anyone having the attend the office.
So How Does It Work?
The post is either re-directed or couriered to Post Partner’s Headquarters, which is based in South Manchester. Post Partner will sort, scan, index and return digital copies to their clients, as per their particular instructions. Consequently, hard copies are either returned, stored or shredded (based on agreed guidelines).
How Post Partner Can Help You
You can outsource all or part of your scanning operation to the Post Partner team. Meaning hard copy documents are scanned, indexed and can also be submitted to your firm’s case management system. Post Partner recognises that your requirements are likely to change over time. As a consequence, they offer flexible contracts to reflect this. Finally, by removing the daily post from the office, you can take a significant step towards becoming ‘paperless’, ‘paper lite’ or indeed ‘officeless’.
Some clients use Post Partner on an ad-hoc basis, while others are fully integrated, using Post Partner as their remote mailroom.
About Post Partner
Post Partner has been providing market-leading scanning solutions to law firms, big and small, for the last three years. They combine cutting edge software, hardware and detailed industry knowledge to provide an unparalleled offering.
Prices start at just £25 ‘per batch’ and we can tailor our contract to suit your requirements; batch by batch through to a 36-month contract.
What Client’s Say About Post Partner?
Matt Ratliff from Sort Legal said:
‘Post Partner has been a crucial supplier to us during the Covid-19 pandemic. This has allowed these very abnormal times to remain as normal as possible for our fee earners.’
Adrian Harrow from Convey Law:
‘The inclusion of Post Partner as part of our strategic vision has proven to be an excellent decision, and in ways we couldn’t have predicted. Fee earners working remotely due to the lock down restrictions have had quick and easy access to the daily post via our case management system, enabling transactions to proceed without unnecessary delay. This will continue to be crucial functionality for us as we embrace the ‘new normal’, which we anticipate will involve a good deal of remote working. We also predict that being jolted into this way of working by the pandemic will actually significantly accelerate our journey to becoming a genuinely ‘paper-less’ office in the coming months.’
Adrian Harrow – Convey Law
For further information please contact Tom Bailey on firstname.lastname@example.org or 07981 140 151.
About OutSec the UK’s Leading Online Transcription Company
OutSec is the UK’s leading online transcription company whose business has grown substantially since 2002. We are one of the most successful transcription companies in the United Kingdom. OutSec provides secure outsourced transcription services to the medical, legal, property and surveying, universities, media and interviews, advisory boards, conferences & seminars, inventories, financial, commercial, HR, recruitment and Executive Search sectors.
Why is Dictation More Efficient than Typing?
Well, the simple fact is that we can all speak considerably faster than we can physically type:
In other words, dictation is up to four times faster than we can type. Therefore, simply dictating a document is more cost-efficient, giving you more time to dedicate your efforts elsewhere in your business.
Therefore why not add OutSec as a business continuity option for your business? Accounts are free, you pay on a per-minute basis (rounded to the nearest minute) on a pay as you go basis, with no contracts or minimum spend. What do you have to lose? Why not open an account today!
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