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Conferences & Seminars


Conferences & Seminars

The OutSec Transcription Service

Conferences & Seminars

OutSec have nearly twenty years’ experience of providing a specialist transcription service to meet the advances made in audio equipment.  Conferences & Seminars can vary in format and demand. We can turn your audio into transcript so it is available to clients almost immediately.  We can time code the document or insert appropriate text, such as Speaker, Audience etc.  Moreover it is now commonplace for transcripts to be provided as reading material long after the event!

YouTube & Vimeo Video Transcription

OutSec can transcribe directly from YouTube or Vimeo videos. Please enquire about other video hosting services.  In addition, OutSec transcripts are suitable for YouTube captioning.  As a result this can improve your video search results.

Recommended Viewing: The Importance of Podcast & Video Transcription

Podcast Transcription Service – Podcasting Transcripts

OutSec provide a wide variety of podcast transcription services. Prices vary depending on complexity of the podcast.  If you would like to discuss this please ring Tracey Pulfer on 01366 348088 or email her at with your specific requirements.

Selecting Audio Recording Equipment 

OutSec have a wealth of experience of audio recording equipment but the variety on the net can be quite confusing!  Whether a simple dictation or multiple speaker focus group, it is essential to have the correct recording device.  Conferences & Seminars can be very varied! Above all by choosing the best equipment you will get the best transcript! If you would like to take advantage of our free Consultancy Service please call Tracey Pulfer on 01366 348088 or email her on

The OutSec App

Many of you may already be familiar with our App and even use it on a daily basis to send us work.  This App has been tailored for our client needs and, whilst the sound recording is exceptionally high, we suggest it is used solely for one-to-one or single recording.  However if you were considering small meeting recordings there is a simple way to enhance our App’s recording capabilities by simply plugging a microphone to the charging or headphone port.  Yes, that simple!  For further information on this and appropriate conference/seminar recording equipment please call our Partners DMCL on 0207 2221531 or visit their website  Mention OutSec when you call to ensure best service!

Recommended Viewing: How To Use the OutSec App

What Type of Transcription Service Do I Need?

Deciding which type of transcription to use depends wholly on the intended use of the content. Conferences & Seminars can depend on end of use application.  A disciplinary report often needs to be word-for-word as also in the case of psychology reports.  The explanations below will help you decide which type of transcription will be best for your project.

Intelligent Verbatim

Intelligent verbatim transcription omits all “umms”, “ahhs”, laughter and pauses throughout the conversation.  OutSec transcriptionists take a common sense approach eliminating words not relevant to the subject matter.  As a result, an “intelligent “transcript is provided.  For example, a speaker repeats herself for emphasis or uses colloquialisms like ‘you see’ for illustration.  In this case this is not necessary to the transcript and will be omitted.  This is the least expensive and most commonly requested transcript.


Edited transcription is a full and accurate script that has been formalised.  Often used by lecturers or conference organisers it is edited for readability and clarity.  In other words a concise and easy to read transcript appropriate for B2B communications, publishing houses (particular academic reports).


Verbatim, as you probably already know, means “word for word”.  Behaviour and reactions are equally as important as the spoken words. Because of this the transcript will include repetition such as umms, ahhs, etc.  In other words it is a 100% accurate record.  Clients requiring verbatim are interested in the psychology behind the audio.  As a result this service is commonly used by the Police, Courts, Forensic Accountants and Market Researchers.

This is our most expensive service.

ISO27001 Certification/Cyber Security Accreditation

Can you take a company’s ‘word’ that they comply with regulatory requirements?  Are you happy to accept their word?  OutSec can guarantee that they comply with all current legislation and are audited annually so they continue to meet standards year-on-year.  The implications of outsourcing and non-compliance with GDPR is a huge risk and in our opinion can lead to serious consequences.  We suggest that anyone reading this website who is considering outsourcing their typing reads the following two articles:

The Importance of ISO27001 Certification.
The Importance of Cyber Security Accreditation.

OutSec are proud of their ISO27001 Certification and Cyber Security Accreditation and can assure all clients that by using our service they are in safe hands.  If you do, however, have further questions please do not hesitate to email Murray Hart, OutSec’s IT Director, on


OutSec understands the requirement for the strict control of sensitive information.  That is why we are happy to sign any confidentiality (or non-disclosure agreements) prior to the commencement of any work for you.

Data Security

OutSec takes data protection and security seriously.  This is why we employ bank level data security to ensure your data remains safe (and confidential).

Open an account today or contact Tracey Pulfer at OutSec with your specific requirements.  



From as little as
£1.50 + VAT

per audio minute

One-to-One Recordings
(48 hour turnaround)

All dictations are rounded up to the nearest minute (for example a 6m 17s audio file would be rounded up to 7 minutes).

All our fees are subject to VAT at the standard rate.

On-site visits can be arranged to discuss any individual requirements at no charge.

Clients Include:

Here are just a few of our valued clients:

Translate Media University of Salford Strutt & Parker Allied Surveyors & Valuers Carter Jonas Yorkshire Surveyors Bidwells Innes Associates Gregorys Tesson Consulting Beechlands Accountancy Services Consil Surveying Birley Steels Lightfoot Arnolds Keys Croyland Building Surveyors Ward Howard Chartered Surveyors BP2 Property Feather Smailes Scales Devonshire Partnership Rettie & Co Wright Consulting