The Benefits of Legal Transcription:
OutSec’s Legal Division have been industry leaders in legal transcription since 2002. We are ISO 27001, and Cyber Essentials certified, and take data protection and data security and confidentiality, very seriously indeed.
This is why OutSec have been trusted not only by the Legal profession but also the medical profession since its inception.
Our transcription service is the perfect solution for managing your variable typing workloads, whilst also saving on costs.
Save time and money, reduce your overheads and increase your chargeable hours!
Key advantages to our service:
- No contracts;
- No monthly fees; and
- No hidden charges
OutSec benefits legal practices of all shapes and sizes. It is the perfect solution for small practices (as well as sole practitioners or barristers), who need typing assistance on a pay-as-you-go basis. Our legal transcription service provides a cheaper alternative to employment (and its associated cost). (See “True Cost of An Employee below”).
Practices find using OutSec to be the ideal solution to provide additional support when demand is high. As a result, there is no longer the need to employ temporary staff for holiday or illness cover.
Medium to large firms, for example, use OutSec to:
- Reduce secretarial staff (completely or partially). As a consequence, this reduces the need for expensive office space;
- Provide an effective solution to enable your fee earning staff to work remotely (or to enable you to offer attractive flexible working), thus providing further opportunities to reduce expensive office space or increasing your fee earner headcount;
- Provide additional support to meet demand at times of high workloads. The beauty of OutSec legal transcription is that it can flex to meet your business demands quickly and easily;
- Provide a business continuity solution to enable law firms to access secretarial staff in times of absences, or for upscaling support as the firm grows without the need for employing additional staff.
Increase Your Chargeable Hours
Legal practices, for instance, who believe that having fee earners type their own documents, are waking up to the fact that they are losing out on chargeable time as a result. It is common practice that fee earners in this modern technological age, spend a considerable amount of time typing; more than they do practising law. Simply dictating a document is approximately 35-40% more cost-efficient, giving fee earners more time to increase those all-important chargeable hours. Clearly, a fee earner’s time is more valuable than using OutSec’s legal transcriptionist team.
Did you know that a Grade A Solicitor (at £409 per hour) who spends two hours typing their own documents/emails could lose their firm up to £570.30 in chargeable time (as opposed to dictating and using OutSec)? A Grade D lawyer (at £138 per hour) could lose their firm up to £163.80.
So the facts speak for themselves.
Furthermore, a recent survey for “The Lawyer” suggested that “42% of solicitors said ‘their lack of Microsoft Word skills delayed responses to clients’.“
David Lee, IT Director at Womble Bond Dickinson said in the same report:
“If you have a lawyer typing their own documents, taking longer than necessary, due to an insufficient understanding of the Word environment, it will naturally take longer to produce and therefore delay the time it takes to respond to the client. This can be unhelpful and isn’t the best use of the lawyer’s time.”
How Can I Calculate How Much I Could Gain?
Why not download our cost calculator here.
All you need to add is your chargeable hour rate and how many minutes approximately you spend typing your own documents daily.
The cost calculator will show how much money you could gain annually from dictating, as opposed to typing. (The cost savings are shown after deducting OutSec’s costs for transcription at our standard rate).
We think you will be surprised by the results. So why not give it a go and increase those chargeable hours!!
True Costs of An Employee
Equally you may be interested in understanding precisely how much employees really cost after factoring in overheads such as cost of office space, equipment, recruitment and management costs. Stanbridge Associates, working in association with OutSec, have come up with a very useful calculator that our clients can use to ascertain the true cost of their employees. If you would like to take advantage of this free facility please click here for our Calculator.
In addition, OutSec offers free on-site consultancy to identify precise cost savings.
Why not open an account today?
The Legal Transcription Team
At OutSec we believe in having dedicated legal typists. Consequently, for each fee earner, we would allocate two experienced legal secretaries to carry out their work. This makes our offering unique to other transcription companies in the market (where work is often farmed out randomly to huge banks of typists, some of which have never worked in the legal profession). This allows your dedicated typists to build a bond in the same way as an in-house secretary would.
Every member of OutSec’s legal typing team has had over 10 years’ experience in the legal sector. All of our team have signed stringent Confidentiality Agreements. With their legal experience, they truly understand the importance of client confidentiality and accuracy in their work.
Many of OutSec’s legal transcription team have qualifications such as:
- CILEx; or
- London Chamber of Commerce and Industry’s Legal Secretary certification.
This makes OutSec’s legal team, one of the best in the industry.
Our legal transcription service has experience in a vast range of areas including (but not limited to): criminal; matrimonial; family; probate; conveyancing; civil and criminal litigation; tort; copyright; design and patents; debt, insolvency and bankruptcy; immigration; social housing and public law.
What Do Our Clients Say?
“I have received an absolutely outstanding level of service from OutSec for well over 5 years. Work is always turned around promptly; with a very high level of accuracy. Documents are always laid out in accordance with my specific formatting instructions. They have never let me down; the level of customer service is first-rate. My account managers have always provided a prompt and very personal service. I would highly recommend them”.
Ben Bradley, Barrister
OutSec Legal Podcast
OutSec believe in helping law firms grow.
As a result OutSec’s Legal Division has produced a podcast providing top tips on how to increase productivity. The podcast is on most major podcasting sites:
The RSS feed for our Legal Podcast is available here.
The Legal Division’s Twitter Account
If you are on Twitter, OutSec’s Legal Division will be quite happy to like and retweet your law firm’s posts. This is all part of the OutSec service! Our Twitter feed can be visited here.
All of our legal typists sign stringent Confidentiality and Data Protection Agreements. In addition, OutSec are always happy to sign any additional confidentiality (or non-disclosure agreements) you wish to have in place.
OutSec takes data protection and security seriously. We are proud to have achieved Cyber Security Accreditation in addition to our ISO27001 Certification. This provides full confidence to our clients that we concur with all GDPR and have rigid security measures in place. As a result our typing service has grown extensively over the past couple of years. Referrals are available upon request.
Why not Get Started today!
You can contact Mark Hope (via his direct dial) on 0208 1233422 who will be happy to help with any questions or queries you may have or alternatively you can email him at email@example.com.
£1.20 + VAT
Per Audio Minute
Single Voice Recording
(24 hour turnaround)
£1.50 + VAT
Per Audio Minute
Single Voice Recording
(returned asap during office hours)
From as little as
£1.50 + VAT
Per Audio Minute
(48 hour turnaround)
All dictations are rounded up to the nearest minute (for example a 6m 17s audio file would be rounded up to 7 minutes).
All our fees are subject to VAT at the standard rate.
On-site visits can be arranged to discuss any individual requirements at no charge.