Legal

Sectors

Legal

The Benefits of Legal Transcription:

OutSec’s Legal Division have been industry leaders since 2002.  In addition we are ISO 27001 certified, providing you and your firm with confidence that we meet GDPR requirements, take confidentiality and data protection and security very seriously indeed.

This is why OutSec have been trusted not only by the Legal profession but also the medical profession since its inception.

Our transcription service is the perfect solution for managing your variable typing workloads.  As a result your law firm will meet its deadlines day-on-day, whilst also saving costs.

Save time and money, reduce your overheads and increase your chargeable hours!

Recommended Viewing: Legal Transcription from OutSec

Key advantages to our service:

  • No contracts;
  • No monthly fees; and
  • No hidden charges

Legal Transcription Benefits All:

OutSec benefits legal practices of all shapes and sizes. The choice is yours.  Firstly, by partnering with OutSec you have an ‘instant’ typing resource available.  Secondly it is also the perfect solution for small practices (as well as sole practitioners or Barristers), who need typing assistance on a pay-as-you-go basis.  In both cases our legal transcription service provides a cheaper alternative to employment (and its associated cost).

As an example practices find using OutSec the ideal solution to provide additional support, when demand is high.  As a result, there is no longer the need to employ temporary staff for holiday or illness cover.  This translates to lower HR costs.  It is therefore a win-win situation.

Medium to large firms, for example, use OutSec to:

  • Reduce secretarial staff (completely or partially). As a consequence, this reduces the need for expensive office space;
  • Provide an effective solution to enable your fee earning staff to work remotely or to enable you to offer attractive flexible working, thus providing further opportunities to reduce expensive office space or increasing your fee earner headcount;
  • Provide additional support to meet demand at times of high workloads. The beauty of OutSec is that it can flex to meet your business demands quickly and easily;
  • Provides a business continuity solution to enable law firms to access secretarial staff in times of absences, or for upscaling support as the firm grows without the need for employing additional staff.

Increase Your Chargeable Hours

Legal practices, for instance, who believe that having fee earners type their own documents, are waking up to the fact that they are losing out on chargeable time as a result.  It is common practice that fee earners in this modern technological age, spend a considerable amount of time typing; more than they do practising law.  Simply dictating a document is approximately 35-40% more cost efficient, giving fee earners more time to increase those all-important chargeable hours.  Clearly, a fee earner’s time is more valuable than using OutSec’s legal transcriptionist team.

Did you know that a Grade A Solicitor (at £409 per hour) who spends two hours typing their own documents/emails could lose their firm up to £497 in chargeable time (as opposed to dictating and using OutSec)? A Grade D lawyer (at £138 per hour) could lose their firm up to £136. 

So the facts speak for themselves.

Furthermore a recent survey for “The Lawyer” suggested that “42% of solicitors said ‘their lack of Microsoft Word skills delayed responses to clients’.

David Lee, IT Director at Bond Dickinson said in the same report:

“If you have a lawyer typing their own documents, taking longer than necessary, due to an insufficient understanding of the Word environment, it will naturally take longer to produce and therefore delay the time it takes to respond to the client. This can be unhelpful and isn’t the best use of the lawyer’s time.” 

Recommended Reading:

Research for “The Lawyer”: Microsoft Word in Law Firms

OutSec Blog Post: How to Increase Your Law Firm’s Chargeable Time

True Costs of An Employee

Equally you may be interested in understanding precisely how much employees really cost after factoring in overheads such as cost of space, equipment, recruitment and management costs.  Stanbridge Associates, working in association with OutSec, have come up with a very useful calculator that our clients can use to ascertain the true cost of their employees.  If you would like to take advantage of this free facility please click here for our Calculator.

In addition, OutSec offers free on-site consultancy to identify precise cost savings.

Why not open an account today?

The Legal Transcription Team

At OutSec we believe in having dedicated legal transcriptionists. Consequently for each fee earner, we would allocate two experienced legal secretaries to carry out their work. This makes our offering unique to other transcription companies in the market (where work is often farmed out randomly to huge banks of typists, some of which have never worked in the legal profession). This allows your dedicated typists to build a bond in the same way as an in-house secretary would.

Every member of OutSec’s legal transcriptionist team has had over 10 years’ experience in the legal sector. All of our team have signed stringent Confidentiality Agreements. With their legal experience, they truly understand the importance of client confidentiality and accuracy in their work.

Many of OutSec’s transcription team have qualifications such as:

  • CILEx; or
  • London Chamber of Commerce and Industry’s Legal Secretary certification.

This makes OutSec’s legal team, one of the best in the industry.

Our legal transcription service has experience in a vast range of areas including (but not limited to): criminal; matrimonial; family; probate; conveyancing; civil and criminal litigation; tort; copyright; design and patents; debt, insolvency and bankruptcy; immigration; social housing and public law.

OutSec Legal Podcast

OutSec believe in helping law firms grow.

As a result OutSec’s Legal Division has produced a podcast providing top tips on how to increase productivity.  The podcast is on most major podcasting sites:

OutSec The UK's leading transcription company's legal podcast

Apple Podcasts
Google Podcasts
Spotify
Breaker
PocketCasts
RadioPublic
Overcast
CastBox
PodBean
AnchorFM

 

Podcoin, PlayerFM, Pods, Podcast App and Castro.  In addition, the OutSec Legal Podcast is also available on myTunerRadio and TuneIn Radio.

The RSS feed for our Legal Podcast is available here.

The Legal Division’s Twitter Account

If you are on Twitter, OutSec’s Legal Division will be quite happy to like and retweet your law firm’s posts.  This is all part of the OutSec service! Our Twitter feed can be visited here.

Confidentiality

All of our typists sign stringent Confidentiality and Data Protection Agreements. In addition, OutSec are always happy to sign any additional confidentiality (or non-disclosure agreements) you wish to have in place.

Data Security

OutSec takes data protection and security seriously.  We are proud to have achieved Cyber Security Accreditation in addition to our ISO27001 Certification.  This provides full confidence to our clients that we concur with all GDPR and have rigid security measures in place.  As a result our typing service has grown extensively over the past couple of years.  Referrals are available upon request.

Recommended Reading:

The Importance of ISO27001 Certification

The Importance of Cyber Security Accreditation

Why not Get Started today!

You can contact Mark Hope (via his direct dial) on 0208 1233422 who will be happy to help with any questions or queries you may have or alternatively you can email him at mark.hope@outsec.co.uk.

 

Single

Single

£1.20 + VAT

Per Audio Minute

Single Voice Recording
(24 hour turnaround)

Single Priority

Single Priority

£1.50 + VAT

Per Audio Minute

Single Voice Recording
(returned asap during office hours)

Multi-Voice

Multi-Voice

From as little as
£1.50 + VAT

Per Audio Minute

One-to-One Recordings
(48 hour turnaround)

All dictations are rounded up to the nearest minute (for example a 6m 17s audio file would be rounded up to 7 minutes).

All our fees are subject to VAT at the standard rate.

On-site visits can be arranged to discuss any individual requirements at no charge.

Clients Include:

Here are just a few of our valued clients:

Translate Media University of Salford Strutt & Parker Allied Surveyors & Valuers Carter Jonas Yorkshire Surveyors Bidwells Innes Associates Gregorys